Document Scanners That Will blow Your Minds 2023

Document scanners exceed importance not only in the office but also at home. They are very useful equipment. In this guide, we would be looking at the best document scanners to get. There are so many out there, but we have selected the best for you to choose from. Read through keenly to pick the right tips.

Advantages of Document Scanners

A document scanner allows for analog documents to be converted into a more modern, digital format. Once they have been converted into a digital form, documents can be altered, stored, and reprinted. The use of a document scanner can be very helpful both at home and at work. That’s why there are models specifically designed for use in offices, and others that are best for home use. If you’re looking for a device that does more than just scan documents, there are scanners with multiple functions available on the market.

Buyer’s Guide for Document Scanners

To avoid getting an outdated document scanner that won’t provide you with the functionality you need, it’s important to learn about the most important features of these devices.

Functionality

As you may have noticed in the ranking of the best document scanners, there are a number of different models with distinct functions and features. If you only need to scan documents and photos, you’ll probably be fine with a model that only performs that function. However, if you’re looking for more features in a single device, tests show that you should look at all-in-one scanners that can also print and fax documents.

So, you’ll need to decide how you intend to use your document scanner. The price will vary depending on the tested device’s functions and whether it’s a more basic model or a complex, all-in-one scanner. Of course, it’s better not to spend the money on a multifunctional machine if you’re not going to use the extra features it provides.

Size

These days, scanners have become increasingly compact. But perhaps you need a machine that can handle large documents. In this case, not just any scanner will be suitable since most scanners can only handle documents up to A4 size. When comparing scanners, be sure to keep this in mind, and be aware that it will impact the amount of space the scanner will need in your home or office.

If you don’t need to scan anything larger than A4 size, you’ll find many options, and you can choose one of the smaller models that we’ve featured. In our opinion, even just a few inches can free up critical space in the home or work environments.

Resolution

Just like with a camera, a mobile phone screen, or a TV, various tests show that the resolution and color range of a scanner will impact the quality of the final image produced. If you are only planning to scan black-and-white documents (such as invoices, contracts, notes, etc.), then the resolution may not be so important. But if you’re hoping to do detailed and colorful scans, it is very important to take note of the scanner’s resolution.

To determine whether a scanner has a high-quality resolution, you should compare the dpi (dots per inch) value. The higher the tested dpi value, the higher the resolution and, in turn, the higher the visual quality of the digital file when scanning is complete.

Scanning Speed

The speed of a document scanner is usually measured in pages per minute (PPM). If you need to scan a high volume of documents on a regular basis, the opinions of happy customers recommend taking this feature seriously. A slower scanner—or one that does not allow automatic double-sided scanning—can cause significant delays when you’re trying to get through a big stack of documents.

A speed of 20 to 25 PPM is considered high, while 15 to 20 PPM is considered average, according to tests. Scanners that offer less than 15 PPM are probably cheaper than others, but they’ll surely cause frustration if you’ve got a lot to scan in a short amount of time.

Compatibility and Connectivity

What good is a document scanner that can’t transfer scanned files to a computer? Before picking a particular model, it’s crucial to ensure that the scanner is compatible with your computer. Many recent models are designed to work with the latest versions of both Windows and Mac OS, but an older model may pose issues.

The more options for connecting your scanner, the better. A USB connection is usually required, and tests show that it should be a USB 2.0 to guarantee the fastest transfer speed. If the scanner has wireless connectivity, it may utilize Bluetooth, Wi-Fi, or both; in either case, check how quickly the data is sent and received to find the best option.

NAMES SPECIFICATIONS WHERE TO BUY

Canon CanoScan Lide 300

  • Scanner Type: Photo, Document
  • Connectivity Technology: USB
  • Item Dimensions LxWxH: 14.5 x 9.9 x 1.7 inches
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Brother ImageCenter ADS-2800W

  • Media Type: Receipt, Photo, Business Card
  • Scanner Type: Document
  • Connectivity Technology: USB
  • Item Dimensions LxWxH: 10.2 x 12.1 x 9.8 inches
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Raven Document Scanner

  • Media Type: Receipt, Embossed Card, ID Card, Paper, Business Card
  • Connectivity Technology: Wireless, Ethernet, USB
  • Item Dimensions LxWxH: 11.2 x 7 x 6.5 inches
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Fujitsu ScanSnap iX1600

  • Scanner Type: Business Card; receipt; photo, Document
  • Connectivity Technology: Wi-Fi, USB
  • Item Dimensions LxWxH: 11.5 x 6 x 6.3 inches
  • Resolution: 600
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Canon CanoScan LiDE 400

  • Media Type: Photo
  • Connectivity Technology: USB
  • Item Dimensions LxWxH: 6.7 x 1.42 x 4.92 inches
  • Resolution: 4800
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Epson FastFoto FF-680W

  • Media Type: Post Card, Photo
  • Connectivity Technology: Wi-Fi
  • Item Dimensions LxWxH: 6.7 x 11.7 x 6.9 inches
  • Resolution: 1200
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Epson WorkForce ES-500

  • Sheet capacity: 50 sheets
  • Duplex: Yes
  • Scan speed: 35ppm/70ipm
  • Dimensions: 29.5 x 16.8 x 16cm (11.6 x 6.6 x 6.3in)
  • Weight: 3.67kg (8.1lb)
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Canon CanoScan 9000F Mark II

  • Connection: USB
  • Max resolution: 4800×4800dpi (photos and documents), 9600×9600dpi (film)
  • Used to scan: Photos, film, negatives, filmstrips (with adaptor), documents
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Plustek Photo Scanner

  • Supported photos: 3×5, 4×6, 5×7, and 8×10
  • Supported documents: Letter, A4
  • Resolution: 300dpi, 600dpi
  • Speed: 2-5 seconds/image
  • Interface: USB
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MUNBYN Magic Wand

  • Scanning resolutions: 300, 600, 1050dpi
  • Interface type: USB, Wi-Fi
  • Battery: Built-in 900mAH Lithium-Polymer
  • Scan area: Up to 8-1/4 x 11-3/4
  • Speed: 4-9 seconds per scan
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Best Document Scanners

Canon CanoScan Lide 300

While flatbed scanners aren’t as popular as they once were, they still can find a place in any home or traditional office. The Canon CanoScan Lide 300 is designed for making high-quality scans of both text and images. It has a 2400 DPI resolution, making it perfect for scanning photos, detailed graphs and tables, and fine text.

It does require a manual feed and has a slow scanning speed of 10 seconds per page, but it’s perfect for offices and home-based professionals that need to only scan things occasionally or need finely detailed digital copies of things.

PROS CONS
  • Easy controls
  • None
  • Digitize documents and images
  • Scan documents quickly and easily with fast scanning of up to 10 seconds

Brother ImageCenter ADS-2800W

In a world where mobile devices are quickly becoming part of the arsenal of office equipment, being able to scan wirelessly is important. Fortunately, the Brother ImageCenter ADS-2800W is built for mobile workforces. With Wi-Fi connectivity, you can quickly send documents to your smartphone, tablet, or laptop with a push of a button; you can also set up automatic scanning functions to send digitized documents directly to network locations or cloud storage services like Dropbox or Google Drive.

The scanner is built to handle everything from plastic laminated employee ID cards to receipts and standard documents.

PROS CONS
  • Direct scanning via wireless
  • None
  • Flexible media handling
  • Scans fast

Raven Document Scanner

For offices or front desks that handle just about any size and kind of document imaginable, the Raven Document Scanner is the best option for efficient scanning and organization. It’s built to handle business cards, ID cards, receipts, traditional documents, legal documents, and even heavyweight paper at up to 40 pages per minute.

It comes with an original character recognition function that detects, parses, and digitizes handwriting to create clean, legible text.

PRIS CONS
  • Scan to the cloud directly
  • None
  • Searchable documents
  • Touchscreen display

Fujitsu ScanSnap iX1600

It doesn’t have Ethernet, because it’s not built for a corporate network—just for connection to a single PC or handheld in a small office via USB or Wi-Fi—but otherwise, the Fujitsu ScanSnap iX1600 is pretty much a model desktop document scanner. This sheetfed unit offers an easy-to-use color touch screen, a 50-page automatic document feeder, and a hefty 6,000-scan daily duty cycle. (To overwork it, you’d have to load the ADF to capacity more than 120 times a day.) Best of all, it comes with first-class scanning, workflow profile, and optical character recognition (OCR) software.

PROS CONS
  • Versatile connectivity options, including mobile
  • Lacks Ethernet support
  • Comprehensive ScanSnap software
  • 6,000-scan daily duty cycle rating
  • Simple to learn and use
  • Accurate OCR

Canon CanoScan LiDE 400

Most nonprofessional photographers can’t afford a dedicated photo scanner. That’s why the flatbed Canon CanoScan LiDE 400 doubles nicely at scanning document pages and turning them into editable text, although to be honest, you’ll want a higher-priced scanner with an automatic document feeder (ADF) for handling more than occasional multipage jobs. The LiDE 400 saves desk space with a vertical kickstand and comes with impressive photo scanning and touch-up software. It can even stitch together multiple scans of photos too big for its scanning area.

PROS CONS
  • Comes with a kickstand for upright positioning.
  • Lacks mobile device and wireless support.
  • Excellent software bundle.
  • Vibrant photo scans.
  • Very simple to use.

Epson FastFoto FF-680W

The FastFoto has been on the market for some time, but this speedy, compact unit continues to be one of a kind. If you have stacks of old family snapshots, or similar card-size items to be scanned in bulk, the FastFoto can process them with speed and care. It’s gentle on photos and can even scan both sides of a print without flipping it over, capturing possible date data or back-scrawled notations with the image. It can also pinch-hit as a perfectly workable document scanner for digitizing bills and those old tax records.

PROS CONS
  • Quickly scans stacks of photo prints.
  • Somewhat pricey.
  • Decent as a document scanner.
  • Scans to searchable PDF.
  • Solid OCR performance.

Epson WorkForce ES-500

If you need to digitize long reports or lots of individual documents, it can get very time-consuming. What helps save a lot of time is a scanner with an automatic document feeder (ADF), which allows you to add a bunch of pages at once, and leave the scanner to get on with it. If that sounds like it would be useful, we’d recommend the Epson WorkForce ES-500.

This scanner comes with Wi-Fi connectivity, scans text accurately, and reproduces all kinds of media well, from business cards to photos, thanks to its high resolution of 1200dpi (dots per inch). It has a capacity of 50 sheets, so you can leave a big report to scan without constantly reloading pages.

PROS CONS
  • 50-sheet capacity
  • May be overkill
  • High resolution
  • Fast scan speed

Canon CanoScan 9000F Mark II

If you want to scan photos at a high resolution, and are happy using a traditional flatbed scanner with USB connectivity (but no Wi-Fi), here’s a great choice. The CanoScan 9000F Mark II boasts a super-high 9600×9600 dpi resolution for photographic film and slides and a still-impressive 4800×4800dpi for photos and documents. You can also scan negatives and film strips using a built-in adaptor.

Note that this is a flatbed, so you have to laboriously scan photos one after the other. On the plus side, things are sped up a little thanks to the zero warm-up time and one-touch operation.

PROS CONS
  • it offers lower power consumption with super-efficient white LEDs
  • none
  • organizes your files in a simple and friendly way
  • Auto Scan Mode automatically adjusts settings

Plustek Photo Scanner

The Plustek photo scanner will scan 3×5, 4×6, 5×7, and 8×10 photos at up to 600 dpi. While that might not seem like all that high a resolution level, keep in mind that most photo prints were either instant prints right out of inexpensive cameras or printed based on much smaller negatives. Most family photos were just never that high quality, so a relatively moderate-resolution printer will do.

We chose this because the auto-feed feature can be very helpful when scanning an entire box of old photos. Plus its auto-straightening and auto-cropping features can save a lot of time.

PROS CONS
  • Designed for standard photo sizes
  • While it will scan documents, not really meant for that purpose
  • Easy to feed snapshots
  • Quick scans

MUNBYN Magic Wand

This is a small, battery-powered scanner that you pass over whatever it is you want to scan. We like it because it is quite smart about converting the hand motion of the scan into a quality image. It also has a nice little color screen that lets you see what’s been scanned in.

This device is great if you don’t want to lug along a laptop. You can use it on its own, or with a phone. You can also use Wi-Fi to have it send scans directly to your computer if that’s your preference.

PROS CONS
  • Battery powered, no cables required
  • Scanning requires a slow, steady hand
  • Small and very portable
  • Includes memory card
  • On-board screen

Conclusion

To conclude, when choosing a document scanners there are so many things that should be considered. In this guide, we have provided a list of buyer’s guides that you should consider before going ahead to purchase a document scanner.

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